1. Mention and explain about the parts of bussiness letter !
2. Make an application letter which is you as an applicant !
Answer
1. Parts of bussiness letter :
* The Heading (The Retern Address) or Letterhead
Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity.
* Date – Date of writing. The month should be fully spelled out and the year written with all four digits October 27, 2015 (27 October 2015 –UK style). The date is aligned eithe the return address. The number of the is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writting. The article before the number of the day is pronoundced but not written. In the body of the letter, however, the article is written when the month is not mentioned with the day.
* The Inside Address – In a bussiness or formal letter you should give the address. Include the recipient’s name, company, address and postal code. Add job title if appropiate. Separate the recipient’s name and title with a comma. Double check that you have the correct spelling of the recipient’s name.
The inside Address is always on the left margin. If an 8 ½”x 11” paper is folded in thirds to fit in a standard 9” business envelope, the inside address appear through the windowsin the envelope.
* The Greeting – Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word “Dear” and always includes the person’s last name. Use every resourch possible to address your letter to an actual person. If you do not know the name or the sex of your receiver address it to Dear Madam/Sir (or Dear Sales Manager or Dear Human Resourch Director). As a general rule the greeting in a business letter ends ind a colon (US style). It is also acceptable to use a comma (UK style).
* The Subject Line (optional) – Its inclusion can help the recipient in dealing succesfully with the aims of your letter. Normally the subject sentence is preceded with the word Subject: or Re: Subject line my be emphasized by underlining, using bold font, or all capital letters. It is usually placed on line below the greeting but alternatively can be located directly after the “inside address,” before the “greeting.”
* The Body Paragraphs – The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing but try to avoid starting with “I”. Use a new paragraph when you wish to introduce a new idea or element into your letter. Depending on the letter style you choose, paragraphs may be indented. Regaedless of format, skip a line between paragraph.
* The Complimentary Close – This short, polite closing ebds always with a comma. It is either at the left margin or its left edge isin the center,depending or the Business Letter Style that you use. It begins at the same column the heading does. The traditional rule of etiquette in Britain is that a formal letter starting “Dear Sir or Madam” must end “Yours faithfully”, while a letter starting “Dear” must end “Yours sincerely”. (Note: the second wordof the closing is NOT capitalized).
* Signature and Writer’s identification – The signature is the last part of the letter. You should sign your first and last nemes. The signature line may include a second line for a title, if appropiate. The signature should start directly above the first letter of the signature line. Use blue or black ink.
* Initials, Enclosures, Copies – Initials are to be include if someone other then the writer types the letter. If you include other material in the letter, put ‘Enclosure’, ‘Enc’, or ‘Encs’, as appropriate, two line below the last entry. Cc means a coppy or copies are sent tosomeone else.
2. Application Letter
October 27, 2015
Dear
Personnel Director
PT. ASKI
Jl. Tarumanegara No. 2
Jakarta
Dear Personnel Director.
I am a graduate student in Computer Science at Gunadarma University, and i will be awarded an M.S. degree in June 2012.i am currently looking for a position related to Database/Graphics Package Design in the research and development departemenr of a major company.
Before coming to Gundarma University, i designed, supervised, and completed a CAD system. The function covers vector, character and curve generation, windowing, shading, and transformations.
At Gunadarma University, my research work involves Compilation of Relational Queries into Network DML. To enhance my background, i have taken some courses in computer graphics and database, and I have experience in and an understanding of the design of database. With this strong background, I certainly believe that I am competent to meet challenging tasks and can make a good contribution to your company.
Enclosed is my resume, which indicates in some detail my training and experience. I sincerely hope that my qualifications are of interest to you and that an interview might be arranged at your convenience.
Thank you for your consideration. I look forward to hearing from you soon.
Sincerely yours,
Nurul Latifah
